REQUEST FOR SERVICES
Job order request forms are available on-line by accessing the University’s Web page under the Physical Plant Office , JOB ORDER FORM, or through the University MyAdZU Portal.
Except for emergency work, Job orders are required for all corrective, routine, major and minor repair work and set-ups for special events.
The requester must fully describe the services desired and should identify any constraints such as time periods or special conditions on the service requested. They should also state the charges of the job. Job orders are to be submitted at least two weeks prior to the work request date.
Event job orders should be submitted at least 3 working days before an event. Job orders are received by the PPO clerk/secretary and approved by Physical Plant Director/Assistant Director. Work is assigned to the appropriate trades person.
If materials are required, the order is placed after approval and may affect the target date for completion. Work is generally performed by the target date or the time the requested material has been delivered to the PPO and is also responsible for conveying information to the requester regarding scheduling delays.
CHARGE BACK FOR SERVICES
At times the Physical plant receives requests for services rendered to departments/ units and University activities for which the Physical Plant does not receive a budget allocation. The requesting department must provide a budget source for funding. Physical Plant charges (labor and materials) to the Department, includes only actual cost charges and base on the approved estimates only. No profit or overhead cost will be billed to the department.
LIMITATIONS OF SERVICES
Labor, materials, and/or equipment cannot be used for private or personal benefit either on or off campus. Materials and equipment cannot be loaned to University employees, students, or outside contractors.
AIR CONDITIONING MAINTENANCE
Physical Plant maintains all air-conditioning systems ( window type only) on campus except those split type ACU. These are being contracted outside of the university.
FUNDING
The Physical Plant Office allocates funds to make corrective repairs to facilities through current school year’s approved budget.
KEYS AND LOCKS
Keys are issued by the Physical Plant to authorized people of the Department or unit. The Physical Plant is the only department allowed to cut and issue keys for University buildings. Service requests for lock changes and key changes or additional key requests should be directed to the Physical Plant Office. Lost keys and Damage locks/ Door knobs shall be charge to the Department concern.
BUILDING PLANS AND MAPS
The Physical Plant maintains a CAD file for all building plans including map of the campuses.
FACILITIES RESERVATIONS
When requesting event set-ups and reservations for areas on campus it is necessary to obtain A Reservation form duly approved by the Physical Plant Director.
TELEPHONE INSTALLATIONS
Installation of telephones with new numbers shall be duly approved by the University President.
