DISTRIBUTION OF VP-ADMINISTRATION WORKLOAD

September 3, 2018

TO:                  THE AdZU COMMUNITY

RE:                   DISTRIBUTION
OF VP-ADMINISTRATION WORKLOAD

——————————————————————————————————————-

For the duration of Fr Richard Ella’s leave as he undergoes his tertianship in Oregon, the functions
of the Office of the Vice President for Administration are hereby assigned to
different university officers as follows:

I.
General University Administration – Fr Marcos Louis Catalan,
SJ

·        
Immediate Supervision of PPO,CITS, PCO and
USO offices

·        
Approval of the following permits: transport
clearances, request to work beyond office hours, request for tarpaulin
installation and LED wall usage, request for entry inside Eusebio Campus

·        
Signing of Supplementary/Extra-budgetary
Requests

·        
Coordination of University Drills (eg. earthquake,
fire)

II.
Basic Education Administration – Fr Stephen Abuan, SJ

·        
Coordination meetings with JHS and GS
Principals and Asst Principals of Kreutz Campus for administration matters

·        
Coordination meetings with GS, JHS and SHS
PTA officers regarding physical facilities projects and Family Day concerns

·        
Coordination meetings with SHS
Administration for Saavedra building physical facilities concerns including
approval of request for Fixtures, Furniture and Equipment

·        
Coordination with PPO, CITS, PCO, USO and
Finance regarding Kreutz Campus Administration and Finance concerns

III.  Chairmanship/Representation in University
Councils and Committees, and Management of Uniforms –
Engr Aldrina Hitalia

·        
Physical Facilities Council

·        
Security Council

·        
Environmental Council

·        
Bids and Awards Committee

·        
Canteen Monitoring Committee

·        
PE Uniforms

·        
SHS Toga

IV. Administration of
non-academic revenue-generating facilities and contracts with 3^rd
Parties – Ms Angela Baes

·        
Sauras Fitness Center

·        
Sauras Formation Center and Dormitory

·        
Café Atenista, JHS Canteen and GS Canteen

·        
Tienda Atenista

·        
JMR Faculty and Students Dormitory

·        
Saavedra Bldg Commercial Area

·        
3^rd Party Contract Monitoring and
Management – Pepsi, Coke, Concessionaires, Consignees, Divisoria and Tumaga
Property Lessors

 V. Management of Data Privacy Office –
Bro Erwin “Bok” Arandia,SJ

 I
thank the above for generously accepting the responsibilities mentioned, and I
once again bid Godspeed to Fr. Richard V. Ella, SJ as he undergoes the final
step of Jesuit formation!

                                                                                                   Fr Karel
S San Juan, SJ

                                                                                                           University President

Memo:
2018-19:08