IN
CASE OF THEFT / BREAK-IN/LOSS OR DAMAGE TO UNIVERSITY PROPERTY
(Code YELLOW)
1.
As soon as you notice or discover that
something is “unusual” or “missing” in your office premises, cordon the area,
do not allow anyone to touch anything, REPORT immediately to the USO or any
security personnel.
2.
USO will immediately call the police for
proper investigation.
3.
As a matter of policy, declaration of loss or
damage to property must be reported in writing within 24 to 48 hours after the
incident or discovery
4.
Security guards on duty are required to
conduct an initial investigation and to submit a spot report but without
preempting or compromising the police investigation.
5.
Complainant must be available to answer
questions from the investigators
6.
USO will immediately inform the president and
Assistant to the President for administration, Property Custodians Office.
7.
Accountability on Losses and damage to
property.
a. No
cash shall be kept in the offices except for those offices authorized to keep
Petty cash.
b. All
cash collections or disbursements must be turned over to the Finance office.
c. The
University shall not be held liable for any loss of cash, including petty cash
in the offices.
d. All
employees are responsible for their personal belongings in the workplace including
all office supplies, equipment and facilities under the jurisdiction of the
office.
e. USO
will conduct an investigation to determine the extent of accountability or
liability (negligence, lapses, etc.) by personnel or office concerned resulting
in damage or loss to university property.
Findings and recommendations will be forwarded to the President, VP for
Administration and HRADO for proper action.
f. USO
to recommend to the President on the immediate courses of action to take to
prevent the reoccurrence of the incident or to protect further loss or damage
to university property.
g. Based
on the findings of the case, administrative charges, complaints, and
proceedings against personnel shall be coursed through HRADO following the ADZU
administrative manual and the principles of the right to due process.
